Visitation Management Assistant

The National Association of Schools of Music, a not-for-profit specialized accrediting association founded in 1924, headquartered in Reston, VA, is seeking a full-time (9-5, M-F) staff member. This employee will hold consistent responsibilities and duties with and among all organizations and operating entities managed by the National Office for Arts Accreditation, including the National Association of Schools of Music (NASM), the National Association of Schools of Art and Design (NASAD), the National Association of Schools of Theatre (NAST), the National Association of Schools of Dance (NASD), and the Accrediting Commission for Community and Precollegiate Arts Schools (ACCPAS).

The Association employs fourteen staff members in a non-smoking, studious, quiet, and busy office environment. Attire while working directly with institutional representatives is business professional. Remote work can be considered. The National Office is within walking distance of the Wiehle-Reston East Metro Station.

Daily responsibilities include, but are not limited to:

  • Manage and monitor onsite review application processes
  • Manage and monitor evaluator/consultant invitation processes
  • Prepare, process, and disseminate communications to evaluators; manage and process replies
  • Review, update, and prepare evaluator training materials
  • Prepare and process annual mailings and reminders

Skills Required:

  • Demonstrated ability to understand and work with and in complex systems
  • Exceptional organizational abilities
  • Meticulous attention to detail
  • Writing, editing, and proofreading capabilities
  • Outstanding written and verbal communication skills
  • Demonstrated ability to handle multiple priorities and meet deadlines
  • Ability to work successfully both independently and in teams
  • Excellent customer service skills
  • Knowledge of and ability to work with Microsoft Office, FileMaker, Salesforce, Adobe Acrobat, and Mac operating systems

Necessary Qualifications:

An undergraduate degree is required. Study in arts discipline is preferred.


Salary is commensurate with experience. Comprehensive benefits package includes selected paid holidays; paid vacation; health, dental, vision, and disability insurance (as eligible); employer-sponsored 403(b) retirement plan.

Application Process:

To be considered for this position, please email the documents outlined below in one PDF-formatted file using your full name as the file name to Please include VMA in the email’s subject line.

  • A formal cover letter with 1) describes in detail your capacity to address duties and responsibilities as noted above; and 2) documents your attributes and skills.
  • A resume outlining your educational experience including degree(s) earned, and your professional experience including names of employers and dates of employment. Please include 3-5 professional references.
  • Two recent writing samples which demonstrate your writing abilities.

Incomplete applications will not be considered.