Pre-Meeting Workshops


In addition to the Annual Meeting, NASM will offer six Pre-Meeting Workshops (please click the desired title below to review descriptions and information regarding fees and registration):

New Music Administrators in Higher Education

Friday, November 22, 2:00 p.m. – 5:00 p.m., and

Saturday, November 23, 8:15 a.m. – 3:45 p.m.

Registration is required for this workshop.
A separate fee of $140.00 is required, which covers materials, refreshments, and a box lunch.
The workshop fee must be paid at the time of registration.

This workshop has been designed to address several of the most important areas of concern for administrators. Each segment will involve a basic briefing on a topic, followed by ample opportunity for interaction and discussion. The content will focus on principles and approaches applicable to all types of institutions.

Schedule

Friday, November 22

2:00 p.m. – 2:15 p.m.

Introduction, Orientation, and Welcome from the President

2:15 p.m. – 3:30 p.m.

Goals, Planning, and Time Management

This session will focus on the value of and suggested procedures for establishing realistic goals and objectives, which serve as the basis for effective long-range planning, and enable realistic considerations, which govern the productive use of time. The work of the music administrator today requires an awareness of, and the necessity for careful and balanced cultivation among multiple constituencies. Goal setting becomes a necessary and effective way to establish personal, institutional, and community priorities. This effort lays the groundwork for and focuses planning initiatives. Successful administrators are able to set goals, plan, and manage time—and understand the relationship between and among these three important aspects. Establishing a firm foundation based on carefully articulated goals enhances the administrator’s ability to develop multiple skills and acquire detailed subject matter knowledge that will assist the administrator to address efficiently and effectively questions, challenges, and issues that arise. Suggestions with regard to setting goals, developing approaches to planning, and successful ways to think about time and its effective use will be presented.

3:45 p.m. – 5:00 p.m.

Working with the Academic Community

Music administrators are faced with the ever-increasing need to work not only with individuals in their own units but also with peers in other departments and disciplines, administrators at upper levels, and community officials. Dealing with each of these constituencies requires a skill set specific to the nature of the current or desired conversation. This session will include a discussion of the relationship of music administration to academic communities within and beyond the institution. Attendees will consider the role institutional mission plays in the conversation and the importance of ensuring that institutional priorities inform the work of the music unit. Developing strong and collaborative relationships with other administrators, explaining and advocating the program within the academic community, and representing and presenting the music unit will be addressed. Maintaining multiple relationships between and among the various elements of administrative responsibility will be considered as they relate to the purpose(s) of the music unit.

Saturday, November 23

8:15 a.m. – 9:30 a.m.

Financial Management

Music programs are expensive on many levels and in many dimensions. Technology compounds this issue by producing additional budget pressures in terms of equipment and the need to maintain its currency. Successful financial management, therefore, requires not only detailed knowledge of costs, but also the savvy required to advocate budget needs, the ability to allocate and manage funds effectively, and the wherewithal to exercise fiscal responsibility—while at the same time dealing with issues that range from scholarships to facility maintenance and repair to faculty compensation. This session will begin with an introduction of existing realities and the pressures they bring to bear. Predominant focus will be placed on financial planning, both short- and long-range; ideas and approaches regarding budget advocacy; tips regarding budget management and the oversight and ongoing maintenance of costs and expenditures; and methods by which to approach fiscal stability in order to ensure the ongoing financial viability of the unit.

9:45 a.m. – 11:00 a.m.

Working with the Faculty

Music schools and departments are complex. Inherent in complexity are challenges that must be addressed. For instance, administrators often find themselves in charge of, and having to work across, multiple discipline-specific units; responsible for a broad array of degrees by level, major, and area of emphasis; in need of finding commonalities so that resources can be maximized while at the same time emphasizing and promoting the attributes of specific areas of study. A key factor in addressing these challenges and ensuring that the complexities support, rather than constrain institutional mission, is the role assumed by the faculty. Keen leadership abilities and skills are required to navigate these circumstances, as well as manage and direct faculty resources and address the needs of faculty members. This session will focus on approaches that can assist to create and develop cultures that stress the importance of participation and collaboration, the assumption of responsibility and ownership, and the value of establishing camaraderie and respect, as well as cultures that offer permissions which enable, and protections which safeguard, innovation. The session will also focus on nuts and bolts issues such as hiring and firing; conducting annual performance reviews; promotion, tenure, and reward systems; and faculty development opportunities. A variety of situations will be presented, each followed by time for discussion.

11:15 a.m. – 12:30 p.m.

Community Relations and Fundraising

Many successful music administrators maintain extensive contacts in their local and regional communities. These contacts can prove valuable when interests arise in developing institution/community collaborations. They can also provide opportunities to develop and cultivate beneficial fundraising relationships. Fundraising, once solely the purview of the upper administration, is now a challenge and responsibility which the music administrator must face. This session will consider the strong relationship between community relations and fundraising. It will consider how performances of music, relationships with music programs in the public and private schools, the development of community support groups, and fundraising are all interlinked. Methodologies for connecting educational goals and objectives with community development goals will be explored.

12:30 p.m. – 1:15 p.m.

Box Lunch for Workshop Attendees

1:15 p.m. – 2:30 p.m.

Leading and Managing from the Middle

Most music executives hold responsibilities that require them to lead and to manage—in all directions. This means that they are constantly responding to various and divergent constituencies, and therefore must develop a nimbleness that enables them to change gears quickly while juggling many balls at once. Often music executives serve as the communication mechanism between faculty/students/staff on the one hand and upper administration on the other, between alumni/donors and appropriate institutional representatives, and between external constituencies and the institution. Maintaining open lines of communication between and among constituencies is essential and ensures that all constituencies are kept abreast of events, receive current information, and are cognizant of their ability to participate in any ongoing conversation. This presentation will provide insights into how middle managers can function effectively given the demands of the position and the delicate balance needed to be maintained, and in so doing, become leaders as well as managers.

2:45 p.m. – 3:45 p.m.

NASM and the Music Executive

This briefing will provide an orientation to various relationships between the work of NASM and the work of music executives. Particular attention will be given to responsibilities of serving as an institutional representative to NASM. Attendees are encouraged to read the NASM document “Getting Your Bearings” prior to the session. There will be brief discussions of the role of music executives in accreditation reviews, how to use NASM resources when addressing management challenges and making decisions, and relationships between the NASM policy analysis function and the professional development of music executives.

Creating Effective Format A Self-Studies

Friday, November 22, 3:30 p.m. – 5:30 p.m., and

Saturday, November 23, 8:15 a.m. – 3:45 p.m.

Registration is required for this workshop.
A separate fee of $115.00 is required, which covers materials, refreshments, and a box lunch.
The workshop fee must be paid at the time of registration.

This workshop is especially for institutions scheduled for NASM accreditation reviews in the next three years, and for individuals who will have the responsibility of leading the process and/or writing the Self-Study. Those who have never led or written an NASM Self-Study are especially encouraged to attend. Please note that this workshop will focus specifically on Format A. It will not consider in detail Formats B or C. However, since some sections of Self-Studies in all formats are interchangeable, those preparing Self-Studies in Formats B and C are welcome.

This workshop will address:

  • The overall purpose of self-study for the institution and NASM.
  • NASM procedures and expectations for self-study.
  • Orienting self-study to specific music unit issues.
  • Interpreting and presenting the institution and music unit in light of NASM operational and curricular standards and local aspirations for achievement and improvement.

The workshop will include presentations, discussion, and interactive opportunities to learn how to approach information contained in the NASM Handbook. Participants are urged to bring their “in-use” copies of the Procedures for the Self-Study Document: Format A and the NASM Handbook for efficiency in note- and idea-taking.

Please note: The primary focus on the first day of the workshop (Friday, November 22) will be the NASM Handbook. The primary focus on the second day of the workshop (Saturday, November 23) will be the NASM Self-Study and the entire self-study process.

The session titled “Specific Procedures for NASM Evaluation” scheduled for Monday, November 25, 12:45 -p.m. – 4:45 p.m., will consider the entire evaluation process, of which self-study is one critical part. The Monday session will consider self-study in a procedural sequence, but will not repeat the depth of consideration provided by this workshop. Institutions with reviews in the next two to three years are encouraged to attend this workshop and the session on Monday, particularly if leaders and writers are new to the process.

Roundtable for Assistant Directors/Associate Deans

Saturday, November 23, 9:00 a.m. – 3:45 p.m.

Registration is required for this workshop.
A separate fee of $100.00 is required, which covers materials, refreshments, and a box lunch.
The workshop fee must be paid at the time of registration.

The roundtable will include both short presentations and discussions related to various futures issues affecting the work of music administrators. Topics will include recruitment and the development of new programs, the role of middle management during times of change, and nurturing and mentoring administrators. Hypothetical case studies will be offered and discussed.

Building and Renovating Future-Ready Facilities

Saturday, November 23, 9:00 a.m. – 3:45 p.m.

Registration is required for this workshop.
A separate fee of $100.00 is required, which covers materials, refreshments, and a box lunch.
The workshop fee must be paid at the time of registration.

Ensuring access to and use of facilities which not only support adequately an institution’s current curricular offerings and activities in music but provide to an institution the latitude to advance its planned initiatives as well as to prepare for and address future unknowns, are critical components of an institution’s ability to deliver its educational programs and experiences to music students and to engage with the community effectively. Whether designing new or renovating existing spaces, these considerations, as well as those related to health and safety, multi-functionality of space, technology and associated advancements such as distance delivery and cyber collaboration, and audience interaction and engagement, must be considered and factored appropriately into decision-making processes. A panel of experts will provide an overview of a variety of basic architectural and acoustical topics related to the planning, designing, and construction of new facilities, as well as the renovation of existing facilities.

Community and Two-Year Colleges: The Self-Study Process

Saturday, November 23, 1:15 p.m. – 3:45 p.m.

Registration is required for this workshop.
There is no fee for this workshop.

Community and two-year colleges offering programs in music study represent a growing number of institutions within the NASM membership. This workshop, which will acknowledge and address many of the characteristics unique to these institutions, will provide information and guidance concerning the NASM self-study and visitation processes. A step-by-step walk-through of the nuts-and-bolts of the accreditation process will be provided. The benefits of NASM accredited institutional membership will be discussed. Participants are encouraged to pose questions during this session. Interested individuals representing community and two-year colleges at all stages of the self-study process are welcome.

Non-Degree-Granting Institutions: An Open Conversation

Saturday, November 13, 1:15 p.m. – 3:45 p.m.

Registration is required for this workshop.
There is no fee for this workshop.

This session will provide an opportunity for representatives from institutions holding accreditation with NASM and the Accrediting Commission for Community and Precollegiate Arts Schools (ACCPAS), NASM post-secondary degree-granting institutions offering precollegiate and community arts programs, NASM post-secondary degree-granting institutions offering post-secondary non-degree-granting programs, and NASM post-secondary non-degree-granting institutions an opportunity to come together to share and discuss issues of common connection, interest, and concern. In addition to the discussion topics attendees may wish to propose for consideration during the session, the following questions will be explored: In what ways can programs/institutions offering non-degree-granting study in music work together to align their efforts, resources, and activities in ways that best serve the needs of today’s students, local communities, and the field of music? In what ways can pre-collegiate and collegiate programs/institutions partner to create, expand, and open pipelines that enable pre-collegiate students to embark upon paths that will enable them to successfully pursue and enroll in music study at the collegiate level?

This session is open to administrators of all levels and from all types of programs/institutions offering opportunities for non-degree-granting music study including those considering accreditation with ACCPAS and/or NASM. Programs/institutions are welcome to send more than one administrative representative.